Basic Information

Reference Number

0000239952

Issuing Organization

City of Ottawa

Owner Organization

RCFS, EPS, OPH & Police Client Unit

Solicitation Type

RFSO - Request for Standing Offer (Formal)

Solicitation Number

38123-91858-S01

Title

EPS/ Professional Strategic Advisory Services

Source ID

PU.MU.ON.6700.C110619

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: See Document

Description

The City of Ottawa, hereinafter referred to as the City, is seeking offers from qualified firms to provide professional strategic advisory services, as described in the Annex A, Terms of Reference.

Background

The Emergency and Protective Services (EPS) Department of the City of Ottawa works directly with the people who, in a variety of ways, make a difference in our community each and every day. As a Department, EPS is responsible for protecting public health and safety, property, and quality of life in Ottawa through an integrated public safety model. The services and branches which make up the Department are By-law and Regulatory Services, Ottawa Fire Services, the Ottawa Paramedic Service, Public Safety Service, Public Policy Development, and Business and Technical Support Services.

Objective

The EPS Department is seeking external consultants to perform professional strategic advisory services. Strategic advisory professionals may be called upon to assist the Department with the following tasks:

Review and comment on Departmental legislative planning, and policy and procedure development.
Review and comment on the procurement, delivery analysis and strategy for various projects within EPS.
Review and comment on the project governance strategy or provide project governance advice for various EPS projects.
Provide risk identification and mitigation advice in relation to EPS’s operations, services or projects.
Assist in relations, external communications, and discussions with other tiers of government, non-governmental organizations, community leaders and stakeholders, and consultants with the goal of providing value added to EPS projects, policies, procedures, by-law reviews or other initiatives.
Undertake environmental scans, research, and analysis of areas that are relevant to EPS’s projects or mandate, as needed.
Design, undertake or facilitate, as required, external stakeholder or industry engagement and consultation activities for EPS projects, by-law reviews, policy and procedure development, and other initiatives, in line with the City of Ottawa’s Public Engagement Strategy or other guiding policies.
Design, undertake or facilitate, as required, internal stakeholder engagement and consultation activities for EPS projects, by-law reviews, policy and procedure development, and other initiatives, following the principles of the City of Ottawa’s Public Engagement Strategy.
Review of applicable local or external legislation, regulations, by-laws, policies or initiatives as needed for EPS projects.
Assist in or undertake drafting, editing, or preparation of reports, policies, procedures, briefing notes, external communications, or other documents necessary for EPS projects or initiatives.
Develop communication and change plans for implementation of new by-laws or by-law amendments, projects, policies and procedures.
Develop standard operating procedures, guidelines and policies required to implement by-laws, policies and procedures, or other initiatives of the Department.
Develop communication materials for implementation of by-laws, policies and procedures, or other initiatives of the Department.
Develop set fine applications under the Provincial Offences Act, and process through the required legal approvals process, for new and existing by-laws.
Develop by-law consolidations for staff use and posting on the web.
Develop amending by-laws, including user fees and changes resulting from governance and other by-law reviews.

Dates

Publication

2023/01/24 02:36:51 PM EST

Question Acceptance Deadline

2023/02/07 03:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2023/02/14 03:00:00 PM EST

Contact Information

Luc Lavigne

613-580-2424 ext. 25180

luc.lavigne@ottawa.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

No Pricing

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Technical Offer Package	A response to ANNEX B – RATED REQUIREMENTS, including any appendices, and a completed ANNEX C – CONTRACTUAL ACKNOWLEDGEMENT. Documents should be uploaded PDF format.	Yes	No
Financial Offer Package	A completed ANNEX D – FINANCIAL OFFER in the Microsoft Excel format	Yes	No
No entries

Additional Bidding Instructions

Package 2 should be a separate document from Package 1.

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